Reflexive Monitoring for Urban Nature Plans

Learning while doing for greener, more adaptive cities

Cities across Europe and beyond are being asked to deliver increasingly complex, cross-departmental sustainability agendas: climate adaptation, biodiversity recovery, social equity, and resilience. Meeting these ambitions requires not only new technical solutions, but new ways of learning, reflecting, and adjusting strategies in real time.

Reflexive Monitoring is one such approach. It supports practitioners in tracking progress while projects unfold, identifying barriers and breakthroughs, and generating shared learning across teams and departments.

Reflexive Monitoring is a foundational learning mode used to guide cities through the implementation of Urban Nature Plans. Across the UNP+ project, cities are applying Reflexive Monitoring for strengthened collaboration, improved decision-making, and helped turn day-to-day experiences into long-term organisational learning.

 

“Sometimes the most valuable outcome is not a finished project, but improved communication between the people who make it happen.” - Adrián Cabezas of Barcelona, Spain

This thematic guide is designed as a short, accessible introduction to Reflexive Monitoring for city practitioners, local government teams, and partners involved in planning, implementing, or evaluating Urban Nature Plans.

Reflexive Monitoring is an innovative yet practical approach to monitoring, evaluation, and learning in complex urban sustainability initiatives such as Urban Nature Plans. Reflexive Monitoring helps align day-to-day activities with long-term goals, giving cities insight into the progress and direction of their work in real time. It supports urban practitioners in reflecting on challenges, identifying barriers, and turning them into learning opportunities and concrete actions. This is especially valuable when addressing complex, fast-changing issues such as climate change and social exclusion, which require collaboration across sectors, perspectives, and types of knowledge.

This guide covers the core principles of Reflexive Monitoring, the Reflexive Monitoring Cycle, and the Dynamic Learning Agenda, a key tool for capturing barriers and translating them into actionable learning questions. It also shows how Reflexive Monitoring can support scaling and systemic change by helping cities embed adaptive learning across departments and projects. Finally, the guide offers advice on putting Reflexive Monitoring into practice, with city examples and additional resources for continued learning. 

Watch this video for an introduction to Reflexive Monitoring in Urban Nature Plans.

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Short Brief

This short brief is an introduction to reflexive monitoring as an evaluation method that offers insight on progress of projects in real time, supporting urban practitioners and professionals to evaluate day-to-day activities while considering the bigger picture.

See the PDF

For a deep dive on reflexive monitoring, we invite you to watch the full (60 minute) UNP+ webinar. With inspiring insights from Adrian Cabezas (Barcelona, one of the UNP+ lighthouse cities) and Frida Brett-Smith (Mannheim, one of the UNP+ greening cities), this webinar explored how reflexive monitoring supports cities in aligning everyday actions with their big-picture urban nature goals. The focus is on learning by doing, staying adaptable, and working together — so projects remain on track, relevant, and make a real impact.

Moderated by Kes McCormick, Professor of Business Development and Sustainable Innovation at the Swedish University of Agricultural Sciences, the webinar is led by reflexive monitoring expert, Dimitra Xidous, who is a Research Fellow at TrinityHaus and the Centre for Social Innovation at Trinity College Dublin.

Find the recap of this webinar here. 

 

 

 

 

 

 

 

Don't have time for a deep dive? Here are five key takeaways. 

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Key Take-Aways

 

“Reflexive Monitoring is the engine for systemic change… don’t only include the departments that work directly on nature. Bring in economic development, citizen engagement, education… It changes the conversation”.

- Frida Brett-Smith of Mannheim, Germany

Dynamic Learning Agenda

 

 

To strengthen the Reflexive Monitoring process, use this Dynamic Learning Agenda template to document, track, and reflect throughout the UNP journey.

Download PDF

 

Related Resources

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The UrbanByNature programme is funded by the Horizon 2020 Framework Programme of the European Union under Grant Agreements No. 730222 and No. 776604. It has received funding for an update by the Horizon Europe Programme under the Grant Agreement No 101003818. The sole responsibility for the content of this website lies within UrbanByNature and in no way reflects the views of the European Union.